The Challenge with On-Premise Fax Servers
Healthcare organizations that rely on on-premise fax servers often face significant challenges that hinder efficiency, scalability, disaster recovery, and cost-effectiveness. Legacy fax servers are expensive to maintain, require substantial infrastructure investments, and are poorly suited for today’s healthcare workflows. Additionally, traditional telephony used for document transfer lacks high availability and fault tolerance, unless organizations incur the added expense of contracting multiple telecom providers for redundancy.
Common issues with on-premise fax servers include:
- High Costs: Maintaining fax boards, servers, and telephony services leads to escalating operational expenses.
- Limited Scalability: On-premise systems are not built to handle dynamic workloads or integrate seamlessly with cloud-based systems.
- Downtime Risks: Without built-in redundancy, outages or server failures can disrupt critical operations.
- Security Concerns: Legacy systems often fall short of modern security and compliance requirements, exposing sensitive data to potential breaches.
The Solution: Securely Transmit Documents via the Cloud
ETHERFAX is transforming document exchange for healthcare organizations by providing secure, cloud-based faxing solutions. Through API integrations, ETHERFAX facilitates the exchange of critical documents and patient data directly into systems like Hyland and Epic, eliminating the need for costly fax boards, on-premise servers, and telephony expenses.
Why Choose a Cloud-Based Solution as Your RightFax Replacement?
1. Enhanced Connectivity and Reliability
Cloud faxing eliminates traditional telephony dependencies by leveraging internet-based transmissions. Organizations benefit from seamless scalability, ensuring peak performance during high-demand periods. With ETHERFAX’s fault-tolerant cloud infrastructure, inbound busy signals and line disruptions are no longer an issue.
2. Greater Cost Efficiency
Migrating to a cloud-based solution significantly reduces expenses by:
- Eliminating expensive telephony costs
- Removing infrastructure maintenance and upgrade requirements.
- Avoiding costly redundancy measures with built-in disaster recovery.
3. High Availability and Disaster Recovery
ETHERFAX’s cloud architecture ensures business continuity with automatic failover capabilities and geographically dispersed data centers. This built-in redundancy removes the need for expensive, self-managed disaster recovery setups.
4. Reduced Error Rates
Digital transmission protocols in cloud-based faxing ensure higher accuracy and fewer failed transmissions compared to analog fax systems. ETHERFAX’s direct integration into systems like Hyland OnBase minimizes human error by eliminating file sweeps and ensuring all documents are delivered to the correct queues.
5. Improved Security
With encryption, secure data centers, and compliance with healthcare regulations like HIPAA, ETHERFAX’s cloud solution provides enhanced protection for sensitive patient data.
ETHERFAX Uses a Three-Phase Approach to Replace RightFax
Switching from an on-premise solution to the cloud can seem daunting, but ETHERFAX employs a seamless approach that ensures continuity and minimizes disruption. Here’s how ETHERFAX can help your organization replace RightFax in three simple phases:
Phase 1: Crawl – Achieve Fault Tolerance Without Telephony
ETHERFAX uses a white-glove approach to move your fax traffic from telephony systems to ETHERFAX’s fault-tolerant, cloud-based network.
Phase 2: Walk – Transition to a Cloud Fax Board
Our team collaborates with your organization to port numbers to the ETHERFAX cloud infrastructure, connecting you to the Secure Exchange Network (SEN), and enabling full cloud functionality.
Phase 3: Run – Fully Operate in the Cloud
Once all numbers are ported to ETHERFAX, organizations can decommission on-premise RightFax servers, eliminating associated costs and maintenance. Teams gain faster document processing, improved workflows, and complete freedom from legacy infrastructure constraints.
Next-Generation RightFax Replacement
Switching to a cloud-based fax solution like ETHERFAX provides healthcare organizations with the tools to reduce costs, improve reliability, and enhance security. By eliminating the limitations of legacy, on-premise fax servers, organizations can scale seamlessly and focus on delivering exceptional patient care.
The future of document exchange is in the cloud—and ETHERFAX is leading the way.